Update linked data before printing Select this option to update all linked information in a document before you print it. Update fields before printing Select this option to update all the fields in a document before you print it. Word does not print the dotted underline that appears under the hidden text on the screen. Print hidden text Select this option to print all text that is formatted as hidden. These marks will show if you click the Show/Hide button, and they will not be printed even though they are showing in the document. Word stores summary information on the Document Information Panel. You may also refer to the 'What are formatting marks' section in the following article to check a list of these symbols. Print document properties Select this option to print the document's summary information on a separate page after the document is printed. Clearing this check box may speed your printing process. Print background colors and images Select this option to print all background colors and images. Clearing this check box may speed your printing process, because Word prints a blank box in place of each drawing object. Print drawings created in Word Select this option to print all drawing objects, such as shapes and text boxes. Tip: You can quickly turn this option on or off by clicking Show/Hide ¶ in the Paragraph group of the Home tab. If you use Microsoft Office Word with an East Asian language, this option prevents the incorrect breaking of text. Optional breaks Select this option to control where a word or phrase breaks if it falls at the end of a line. Object anchors Select this option to display object anchors, which indicate that an object is attached to a specific paragraph. When a word breaks at the end of the line, the optional hyphen is printed as a regular hyphen. Optional hyphens are not printed unless a word actually breaks at the end of a line. Optional hyphens Select this option to display hyphens that indicate where to divide a word at the end of a line. Hidden text Select this option to display a dotted line under text that is formatted as hidden. Paragraph marks Select this option to display the ends of paragraphs with the paragraph symbol. Spaces Select this option to display spaces between words as dots. Tab characters Select this option to display tab characters as arrows. Top of Page Always show these formatting marks on the screen The ToolTips, also called ScreenTips, appear when you rest your mouse pointer on a hyperlink, comment reference mark, or similar content. Styles are named collections for formatting choices that can be used instead of manual formatting. Show document tooltips on hover Select this option to display information such as URLs and reviewers' comments in yellow pop-up boxes. Show highlighter marks Select this option to display highlighted text on the screen and in printed documents. Show white space between pages in Print Layout view Select this option to display the top and bottom margins of the page, including the content of headers and footers. You can customize which formatting marks are shown in Outlook by opening a new email message.įrom a new email message, select File > Options > Mail > Editor Options > Display.Ĭheck or uncheck the formatting marks you want to see on the screen.In Word, you can use the Backstage view to easily change Word options.Īlways show these formatting marks on the screen The symbol on it is the pillcrow which is used by Word to designate an end of paragraph mark. Showing these marks is the only quick method that lets you see paragraph marks, manual page breaks, manual line breaks, tab marks, spaces and section breaks. (You must use the asterisk on the 8 key.) In menu versions of Word it is on the formatting toolbar. (When you point your mouse at the button, the tooltip says Show/Hide ¶). In the message window, on the Format Text tab, in the Paragraph group, click the button that looks like a paragraph mark. To turn formatting marks on or off, do the following: When you turn formatting marks on or off, your choice remains in effect for all subsequent messages you compose, reply to, or forward. Formatting marks assist with text layout. These are actually formatting marks, such as dots (for spaces) or arrows (for tab characters) in Outlook. When composing an email message, you might see some symbols within your text.
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